Planning an Off-Site Business Meeting

Conducting a business meeting is one of the most important events in the business calendar. As a business owner you might need to conduct some meetings with the customer at a peaceful and a calm location, so that the meetings will not have any distractions from your day-to-day business. When conducting such client meetings it is very important for the business to consider certain factors. These factors include the availability of a meeting place with good infrastructure, proper communication to all the attendees well in advance and provision of good quality food to the people attending the meeting.

When one looks for an ideal destination to conduct the meeting, the person should also look for the availability of a meeting place in the destination with the entire required infrastructure such as chairs and tables, proper ventilation, projectors in working condition and provision for working with laptops.

These are only some of the major facilities that are required for meetings. There are other factors that might be minor, but also extremely important to smoothly conduct the meeting. Thus before booking the hall, one should have a checklist of items that needs to be available in the meeting hall. While talking to the meeting hall representative, the business owner can ask for the availability of all the items in the check list.

The business owner should ensure that the meeting schedule is circulated to the target audience some weeks in advance. Complete details including the meeting hall location in the town, landmarks to easily identify the meeting hall, the start time of the meeting and the lunch break and the end time. The meeting attendees also should be informed whether lunch will be served there. The meeting agenda should clearly mention the topics to be discussed and who is going to deliver the speech for that topic.

On the day of the meeting, the person responsible for making the arrangements should reach the meeting place well in advance. The person should be there at least an hour before the meeting starts. By reaching early, the concerned person can cross check whether all the arrangements are in place for the meeting to start on time. There should not be any last minute surprises.

While conducting the meeting, it is important for the participants to strictly adhere to the schedule mentioned. Speakers should not deviate too much from the topic of discussion and should talk only about the topic planned.

Five Reasons Why Sunny Nelson Is an Ideal Business Meeting Venue

If you’re looking to hold a business meeting or conference with international visitors or people from throughout New Zealand, you may be wondering where to find the right venue. Ideally you will be looking for a place that is accessible, meets your catering, size, and budget requirements, and suits the style of the occasion.

These days, many people are choosing a Nelson business meeting venue for its flexibility, quiet location, and range of function venue options. Nelson is situated at the top of the South Island of New Zealand, which is a great central location for both North and South Island delegates, and is easy to get to for international travellers.

Let’s take a better look at five reasons why the sunshine capital of New Zealand, Nelson, will make an ideal business meeting venue for you.

1. A range of venue sizes for a small meeting or a large function.

Whether you are looking to hold an intimate meeting with just a few important people, or a large seminar or conference for a wider audience, Nelson has a range of business function venues to suit you. Known for its hotels, historical buildings such as Broadgreen Historic House which was originally constructed in 1855, and award winning restaurants like Hopgoods and Boutereys, you can choose a venue to suit your style, budget, and size requirements.

2. Quiet, tranquil locations.

If you are holding a seminar, function or business meeting, you’ll know how important it is to have your audience or colleagues relaxed and focused. Having a comfortable Nelson business meeting venue in a tranquil rural setting means you are away from the hustle and bustle of the city, and you will have everyone’s full attention. If you prefer you could choose to spend time in one of the three national parks in the region – Kahurangi, Nelson Lakes and Abel Tasman.

3. Easily accessible.

If you have people coming to your meeting from all over New Zealand, Nelson is an easily accessible location for everyone. Avoiding the busier airports, your colleagues, guests or audience can simply fly in to Nelson airport from almost anywhere in New Zealand, and travel just a short distance to a nearby conference venue.

4. A choice of modern or historical venues to inspire any occasion.

Nelson is known for its history, but also for its artistic community. Many of the buildings feature beautiful, modern furnishings for a lavish affair, or select a more classic, historical building for serious business meetings.

5. Close to parking, restaurants and amenities.

In Nelson, you don’t have to worry about finding parking, rushing through busy traffic, or driving a long distance. Serviced by the fourth busiest airport in New Zealand, Nelson offers business meeting venues which are very close to the main city centre, hotels, restaurants, and cafes, so your conference or meeting attendees will spend minimal time in transit, and more time engaging with the topic at hand!

A Nelson business meeting venue will make sure your colleagues, clients or audience are well rested, comfortable and giving you their full attention. Have a look around for a venue that meets your specific style, size and budget requirements, and you’re sure to find the perfect fit!

Video Conferencing Software For Executing Online Business Meetings

Online meetings are the conferences or meetings that are conducted with the aid of the internet. These meetings can be differentiated into two types they are the casual online meetings and professional business meetings. To conduct the casual online conference, there are various options available on the Internet; they are Google+ Hangouts and Skype. But for professional business meetings, these video chat options do not work out. The business meetings always need a professional web conferencing solution.

Video conferencing solution eases the business executives to interact effectively with one another as if they are meeting in live or in person. This solution enables the users to have interactions with the people who are separated by a thousand miles of distance.

In the recent years, the advancements in the web conferencing technology have renovated the online meetings towards more mobile and flexible. In the preceding years, the conferencing solution was hardware based, where the organizations have to set up a boardroom to conduct the meetings. This setup will be composed of a huge range of hardware components.

Normally the online meetings are conducted to have an interaction with the business executives are far located. Let us consider a case: A business executive is on business tour and he/she must have to attend the meeting. In this situation, such executive cannot search for a boardroom and log on to the meeting. As a solution to this case, video conferencing software can be used. Through the software based application, the business executive doesn’t have to look for a boardroom; rather he/she can log on to the meeting through his/her wireless PC.

During the time of the meeting, the business executives do have a need of presenting some documents. The software video conferencing solutions are integrated with certain fruitful features, by which the online meeting can be more interactive and lively. Whiteboard sharing, file sharing, desktop sharing, referendum, voting and co-browsing are some of the most helpful features for executing the online meetings successfully.

The basic software and hardware requirements needed for making use of the video conferencing software are: standard PC (Laptop, iPad or Android based mobile phone), internet connection either broadband or leased line or a software license to make the application installed in the PC.

Web conferencing software provides ample benefits for the organizations, in terms of minimizing cost of resources. Through this solution the business executive doesn’t have a need to all the way travel from his place to the meeting place. This will cut down certain expenses such as air fares and hotel bills.

Lastly it can be justified that, the video conferencing software is the best loom for executing the online meeting in an effective way.

Get Out Of The Office! What Can Off-Site Business Meetings Offer Your Company?

If you’re in charge of planning corporate meetings for your company, the first decision is likely whether you’re going to have it within your own company’s office or if you should use an off-site venue for your corporate event. While the right choice depends on a number of factors, including the size of your company and your meeting’s agenda, here are some things that an off-site business meeting can provide your company.

Planning A Professional Presentation? Off-Site Business Meetings Can Provide Pro Audio/Visual Equipment

Have you ever attended a business meeting where more time was spent trying to get the audio/visual equipment up and running? This situation is all too common and is frustrating for both attendees and corporate meeting leaders. By holding your business meetings or corporate events at a location with professional audio/visual equipment, you’ll ensure that your time isn’t wasted trying to get the microphone or presentation equipment working.

Look For A Location With A Catering Staff That Can Hand Pick The Perfect Menu

Corporate events that last all day mean you’ll need to feed everyone. While it’s true that you can always order some pizza or call a local sandwich shop to arrange meals, this means you’ll need someone to take the time out of the business meeting to set everything up, as well as provide drinks, plates, napkins, silverware and more. Instead, having your corporate meeting off-site means that the site’s staff will be able to serve your employees whatever you’d like — forget about those old stand-bys, pizza or cold sandwiches. They’ll also be able to cater to attendees with allergies or food preferences, such as providing a meal for a vegetarian. Best of all, you won’t need to worry about setting the food out or cleaning up the mess when everyone is done eating. If you choose the right site that has a professional chef and a full catering staff, you’ll be able to provide your employees with cuisine that might just rival your city’s best restaurants.

Enough Space, Whether You’re A Group Of 10 Or 1000

If you’re planning a large corporate event, chances are good that you just don’t have the space within your location to house everyone. Many sites that are available for conference meetings will be able to handle your large group, without requiring a lot of set up on your end. These sites for business meetings can place chairs in rows for presentations or educational seminars or they can seat everyone at round tables that are perfect for meals or awards ceremonies.

If your conference meeting is on the smaller side, you don’t need to worry about having too much space with an off-site event. Many sites that are used for corporate events can tailor your space if you need something for a small group. As long as you choose the right site for your business meetings, you’ll still receive the same personal service.

Holding your conference or meeting at an off-site location means that you’ll conduct your business meeting with professional audio/visual equipment and a catered meal that your employees will appreciate. Whether you’re planning a corporate meeting for 10 or 1000, consider calling a venue that specializes in corporate events and business meetings to see how they can help.